“200”, Oral Interview Questions and Answers for Committee Clerk Grade II – MDA & LGA.
ABSTRACT
This collection of oral interview
questions is designed to prepare candidates for the position of Committee Clerk
Grade II (MDA & LGA) in Tanzania. The questions simulate a real interview
environment, where candidates are required to demonstrate not only knowledge
but also clarity of thought, confidence, and professional judgment.
The content covers key areas including
public administration, governance, legal procedures, records management, office
practices, ethics, communication skills, and logical reasoning. Each question
is structured to assess a candidate’s ability to explain concepts, apply
knowledge in practical situations, and respond effectively under interview
conditions.
This guide equips candidates with the
skills needed to articulate their understanding of government operations,
maintain administrative accountability, and uphold professionalism in public
service.
Prepared by: Committee Clerks
Compiled by Johnson Yesaya Mgelwa.
0628729934.
Date: April 4, 2026
Dear applicants,
This collection of questions and answers
has been carefully prepared to help all of you to understand the key areas
tested during the interview. The goal is to provide a useful, and practical
study guide so you can all perform confidently and fairly in the selection
process. I wish you the best of luck, and may this resource support you in
achieving success!
Warm regards,
Johnson Yesaya Mgelwa
For Personal Use by Applicants Preparing
for MDA and LGA Committee Clerk Grade II at Public Service Recruitment Service.
ALL
QUESTIONS ARE COMPILED TOGETHER.
1. Question:
Before preparing the minutes of a council
meeting, what should you ensure first?
Answer:
I would first ensure that the meeting
notice was properly circulated in time. This confirms that the meeting was
legally convened, which makes the minutes valid.
2. Question:
If 4 women can cultivate 1 acre of land
in 2 days, and 2 men can cultivate 1 acre in 1 day, how many women and how many
men are needed to cultivate 10 acres in 2 days?
Answer:
For women, 4 women cultivate 1 acre in 2
days. For 10 acres in the same time, the work increases 10 times, so:
4 × 10 = 40 women.
For men, 2 men cultivate 1 acre in 1 day,
so in 2 days they cultivate 2 acres. To cover 10 acres:
2 acres → 2 men
10 acres → 10 men
So, 40 women or 10 men are needed.
3. Question:
When keeping attendance records, what is
most important?
Answer:
It is important to ensure that each
member signs personally. This provides proof of attendance and supports the
validity of the meeting.
4. Question:
A meeting starts at 10:15 a.m. and lasts
2 hours 30 minutes. At what time does it end?
Answer:
Adding 2 hours to 10:15 gives 12:15 p.m.,
then adding 30 minutes gives 12:45 p.m.
So, the meeting ends at 12:45 p.m.
5. Question:
How would you ensure confidentiality of
meeting documents?
Answer:
I would keep them in secure storage such
as locked cabinets or controlled systems with limited access to authorized
persons only.
6. Question:
If a clerk earns 800,000 Tsh and receives
a 10% salary increase, what is the new salary?
Answer:
10% of 800,000 is 80,000. Adding that to
the original salary gives:
800,000 + 80,000 = 880,000
So, the new salary is 880,000 Tsh.
7. Question:
How can you ensure that council
resolutions are implemented?
Answer:
By maintaining a follow-up register with
clear deadlines and responsible officers to track progress and ensure
accountability.
8. Question:
When preparing a meeting schedule, who do
you coordinate with?
Answer:
I coordinate mainly with the Committee
Chairpersons to align schedules with their availability and priorities.
9. Question:
What is 15% of 200?
Answer:
10% of 200 is 20, and 5% is 10.
20 + 10 = 30
So, 15% of 200 is 30.
10. Question:
What does the Public Service Code of
Conduct require from you as an officer?
Answer:
It requires me to maintain political
neutrality and act professionally in serving the public.
11. Question:
A budget was 1,000,000 Tsh but actual
spending was 1,200,000 Tsh. What percentage was overspent?
Answer:
The increase is 200,000.
200,000 ÷ 1,000,000 = 0.2 = 20%
So, the budget was overspent by 20%.
12. Question:
Under whose supervision do Local
Government Authorities operate in Tanzania?
Answer:
They operate under the President’s Office
– Regional Administration and Local Government (PO-RALG).
13. Question:
What is a council resolution?
Answer:
It is a decision that has been formally
passed by majority vote and recorded in the official minutes.
14. Question:
If signed minutes are misplaced, what
should you do?
Answer:
I would immediately report to the
Director and arrange for re-signing by the Chairperson to maintain proper
records.
15. Question:
How do you handle an amendment to a
motion during a meeting?
Answer:
I record the amendment and follow the
Chairperson’s guidance on how it should be handled.
16. Question:
What is Artificial Intelligence and how
can it be used in public service?
Answer:
Artificial Intelligence refers to systems
that can perform tasks that normally require human intelligence, such as
analyzing data or automating processes. In public service, it can be used to
improve efficiency, such as managing records or responding to citizen
inquiries.
17. Question:
Which knowledge area is most important
for a Committee Clerk?
Answer:
Standing Orders and meeting procedures,
because they guide how meetings are conducted and recorded.
18. Question:
What is the risk of delaying preparation
of minutes?
Answer:
There is a risk of inaccuracies due to
forgetting important details from the meeting.
19. Question:
Which communication skill is most
important for a Committee Clerk?
Answer:
Listening attentively, because it helps
in capturing accurate information during meetings.
20. Question:
What guides the order of business in
meetings?
Answer:
The approved agenda guides the order of
business. An agenda is a formal list of items to be discussed during the
meeting, arranged in a specific order. It usually includes items like
confirmation of previous minutes, matters arising, new business, and any other
business. It ensures the meeting is organized, focused, and follows proper
procedure, preventing confusion or skipping important issues.
21. Question:
What is an example of integrity in public
service?
Answer:
Declining a personal gift related to my
duties, to avoid conflict of interest. Integrity
means acting honestly and putting public interest first, so refusing such
benefits helps maintain fairness and public trust.
22. Question:
If a member becomes disorderly during a
meeting, what do you do?
Answer:
I record the situation and wait for the
Chairperson to take action, since maintaining order is the Chair’s
responsibility.
23. Question:
What promotes transparency in local
governance?
Answer:
Providing open access to council records
where allowed, to ensure accountability.
24. Question:
What is the main purpose of taking
minutes?
Answer:
To provide an official and legal record
of decisions made during the meeting.
25. Question:
What reflects logical decision-making in
meetings?
Answer:
Using facts and evidence to support
conclusions rather than emotions or personal interests.
26. Question:
Before closing a council meeting, what
should be confirmed?
Answer:
It should be confirmed that quorum still
exists, so that all decisions made remain valid. Quorum is the minimum number
of members required for the meeting to be valid. Confirming it at the end
ensures that all decisions made during the meeting remain legally valid and
properly constituted.
27. Question:
In what tense and style should final
minutes be written?
Answer:
They should be written in third-person
past tense to reflect completed proceedings objectively. This is because
minutes record actions that have already taken place, and using third person
maintains objectivity and a formal tone without personal bias.
28. Question:
When is your impartiality as a Committee
Clerk most tested?
Answer:
It is most tested when disputes arise
during discussions. In such situations, I must remain neutral and focus only on
recording facts and decisions without taking sides, to maintain fairness and
the credibility of the records.
29. Question:
How should meeting documents be arranged
in a file?
Answer:
They should follow the order: Notice,
Agenda, Minutes, and then Reports, to reflect the flow of the meeting.
30. Question:
Which law mainly governs Local Government
Authorities in Tanzania?
Answer:
The Local Government (District
Authorities) Act, 2023 governs their operations.
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