“200”, Aptitude Test
Questions and Answers for Management Analyst II – The
Office of Treasury Registrar (OTR).
ABSTRACT
This collection of 200 multiple-choice
questions prepares candidates for the Management Analyst II – OTR aptitude test
in Tanzania. It covers financial regulations, organization structures, staff
welfare, incentive packages, succession planning, and PSC oversight. Each
question includes four horizontal answer choices, the correct answer, and a
rationale, designed to simulate actual test conditions and improve candidates’
analytical and decision-making skills.
Prepared by:
Management Analysts II
Compiled by Johnson Yesaya Mgelwa.
A lawyer stationed in Dar-es-salaam.
0628729934.
Date: September 1, 2025
Dear applicants,
This collection of questions and answers
has been prepared to help all of you to understand the key areas tested during
the aptitude test. The goal is to provide a useful, and practical study guide
so you can all perform confidently and fairly in the selection process. I wish
you the best of luck, and may this resource support you in achieving success!
Warm regards,
Johnson Yesaya Mgelwa
For Personal Use by Applicants Preparing
for Management Analyst II – The Office of Treasury Registrar (OTR) interview.
ALL
QUESTIONS TOGETHER.
1. Which of the following is
the primary role of the Office of the Treasury Registrar (OTR) in Tanzania?
A. Managing national elections B. Supervising Public and Statutory Corporations C.
Drafting constitutional amendments D. Collecting municipal taxes
Answer: B. Supervising Public
and Statutory Corporations
Rationale: The Office of the Treasury Registrar is
mandated to supervise and monitor Public and Statutory Corporations (PSCs) on
behalf of the government. It ensures accountability, financial compliance, and
efficiency in public enterprises. Options A and C relate to political
institutions, not OTR. Option D refers to local government revenue collection,
which is under municipalities, not OTR.
2. Which document typically
guides the salaries and incentives for employees in Public Service
Corporations?
A. Constitution of Tanzania B. Organization structure and scheme of service C.
Criminal Procedure Act D. National Electoral Act
Answer: B. Organization
structure and scheme of service
Rationale: Salary structures, incentives, and
employee benefits in PSCs are determined through organization structures and
schemes of service. The Constitution provides broad governance, while the
Criminal Procedure Act deals with criminal law, and the Electoral Act concerns
elections, none of which guide salaries or incentives.
3. When compiling annual
Personal Emoluments Estimates for government institutions, which of the
following should be the key focus?
A. Project implementation costs B. Employee salaries and benefits C.
Procurement procedures D. Tax collection levels
Answer: B. Employee salaries
and benefits
Rationale: Personal Emoluments (PE) Estimates refer
specifically to salaries, allowances, and other benefits payable to staff in
government institutions. Project costs (A), procurement (C), and tax collection
(D) are important in budgeting but fall outside the scope of PE estimates.
4. A management analyst
preparing a succession plan for leadership in PSCs is mainly addressing which
organizational issue?
A. Continuity and sustainability B. Salary discrepancies C. Procurement
efficiency D. Tax compliance
Answer: A. Continuity and
sustainability
Rationale: Leadership succession planning ensures
continuity and sustainability in PSC operations by preparing future leaders for
key roles. Salary discrepancies (B) relate to HR issues but not succession.
Procurement (C) and tax compliance (D) are unrelated to leadership planning.
5. Which financial regulation
principle ensures that PSCs operate within approved budgets and avoid misuse of
funds?
A. Transparency B. Budgetary control C. Equity D. Confidentiality
Answer: B. Budgetary control
Rationale: Budgetary control ensures expenditures
are within approved allocations and prevents misuse of funds. Transparency (A)
promotes openness, equity (C) ensures fairness, and confidentiality (D)
protects sensitive information, but none directly ensure financial compliance
like budgetary control.
6. Which of the following best
describes a statutory corporation?
A. A private company formed under the Companies Act B. A government-owned
entity created by an Act of Parliament C. A partnership firm registered with
BRELA D. A cooperative society formed by farmers
Answer: B. A government-owned
entity created by an Act of Parliament
Rationale: Statutory corporations are established by
specific legislation to carry out public functions while operating with some
degree of autonomy. Private companies (A), partnerships (C), and cooperatives
(D) are non-statutory entities.
7. Which of the following is
the main reason for disseminating government circulars to PSCs?
A. To advertise vacancies B. To provide official guidance and directives C. To
collect taxes D. To monitor elections
Answer: B. To provide official
guidance and directives
Rationale: Circulars communicate official government
instructions, guidelines, or clarifications to PSCs. They are not job adverts
(A), tax collection tools (C), or electoral tools (D).
8. A well-structured scheme of
service in PSCs primarily ensures:
A. Smooth procurement processes B. Clear career progression and promotion paths C.
Proper electoral boundaries D. Accurate tax filing
Answer: B. Clear career
progression and promotion paths
Rationale: Schemes of service define job categories,
qualifications, and career development pathways for employees, ensuring
fairness in recruitment and promotions. Procurement, elections, and taxes are
unrelated.
9. In financial regulation,
“internal control” primarily refers to:
A. Measures ensuring proper use of resources and compliance with laws B. Rules
for external auditing C. Guidelines for tax collection D. A process for
electoral boundary reviews
Answer: A. Measures ensuring
proper use of resources and compliance with laws
Rationale: Internal control is a system of checks
within an organization to safeguard assets, ensure accuracy of records, and
promote efficiency. External audit (B), tax rules (C), and electoral boundaries
(D) fall outside this scope.
10. Which institution in
Tanzania is responsible for issuing circulars that directly affect PSC
operations?
A. National Electoral Commission B. The Office of the Treasury Registrar C. The
Judiciary D. The Ministry of Home Affairs
Answer: B. The Office of the
Treasury Registrar
Rationale: The OTR issues directives, circulars, and
guidelines on PSC governance and financial management. The NEC handles
elections, the Judiciary handles legal matters, and the Ministry of Home
Affairs focuses on security and immigration, not PSCs.
11. What is the main objective
of maintaining and updating the Public and Statutory Corporation Register?
A. To record tax revenues B. To track employees’ annual leave C. To monitor
ownership and performance of PSCs D. To publish national election results
Answer: C. To monitor
ownership and performance of PSCs
Rationale: The Public and Statutory Corporation
Register keeps an updated record of PSC ownership, governance structures, and
performance. It is not a tax record (A), HR leave tracker (B), or election
document (D).
12. Which of the following
best demonstrates the principle of accountability in public financial
management?
A. Keeping financial records secret B. Reporting financial performance to
stakeholders C. Allowing managers to spend without approval D. Ignoring audit
recommendations
Answer: B. Reporting financial
performance to stakeholders
Rationale: Accountability requires PSCs to explain
and justify how public resources are used, mainly through transparent
reporting. Secrecy (A), uncontrolled spending (C), and ignoring audits (D)
undermine accountability.
13. When reviewing an
organization structure of a PSC, the primary focus should be on:
A. Family connections of employees B. Efficiency and clarity of roles C.
Political affiliation of managers D. Age of directors
Answer: B. Efficiency and
clarity of roles
Rationale: An effective organization structure
ensures efficiency, avoids role duplication, and clarifies reporting lines.
Personal ties (A), politics (C), or age (D) should not determine organizational
design.
14. The term “succession
planning” in PSCs refers to:
A. Recruiting only external candidates for top jobs B. Planning leadership
transition to ensure continuity C. Electing political party leaders D.
Budgeting for annual salaries
Answer: B. Planning leadership
transition to ensure continuity
Rationale: Succession planning identifies and
prepares individuals to assume key leadership roles, ensuring organizational
stability. Recruitment (A), politics (C), and budgeting (D) are separate
issues.
15. In preparing circulars
related to staff welfare, which principle should be prioritized?
A. Clarity and accessibility of information B. Ambiguity to maintain
flexibility C. Political bias in drafting D. Limiting circulation to management
only
Answer: A. Clarity and
accessibility of information
Rationale: Circulars must be clear and accessible so
staff fully understand welfare guidelines. Ambiguity (B), bias (C), or secrecy
(D) undermines transparency and fairness.
16. Which of the following
best explains why answer choices in aptitude tests are often closely related?
A. To confuse candidates unnecessarily B. To test critical thinking and
attention to detail C. To increase time wasted on questions D. To reduce
fairness in exams
Answer: B. To test critical
thinking and attention to detail
Rationale: Closely related answers force candidates
to carefully analyze each option, testing precision in reasoning. The intention
is not confusion (A), time-wasting (C), or unfairness (D).
17. A Treasury Registrar
officer preparing financial regulations must ensure they are aligned with:
A. Sports policies B. National laws and fiscal policies C. Individual
preferences of employees D. International election standards
Answer: B. National laws and
fiscal policies
Rationale: Financial regulations must comply with
existing laws, fiscal policies, and government priorities. Sports policies (A),
personal preferences (C), and election standards (D) are unrelated.
18. When PSCs are guided to
prepare incentive packages, the main aim is to:
A. Reduce employee salaries B. Motivate and retain staff C. Promote political
parties D. Cut down employee leave days
Answer: B. Motivate and retain
staff
Rationale: Incentive packages (bonuses, allowances,
benefits) are designed to attract, motivate, and retain talented employees.
Salary cuts (A), politics (C), or reducing leave (D) contradict this goal.
19. In HR management, which of
the following tools helps measure how well succession planning is working?
A. Employee absentee records B. Leadership readiness index C. Tax compliance
reports D. Vehicle maintenance logs
Answer: B. Leadership
readiness index
Rationale: A leadership readiness index evaluates
potential leaders’ preparedness to assume roles, making it key in succession
planning. Absenteeism (A), tax reports (C), and maintenance logs (D) are
irrelevant.
20. Which is the most
effective way for PSCs to disseminate government guidelines quickly and
uniformly?
A. Verbal instructions to managers B. Posting notices on social media only C.
Issuing official circulars to all relevant units D. Waiting for media coverage
Answer: C. Issuing official
circulars to all relevant units
Rationale: Official circulars ensure consistent,
authorized communication across PSCs. Verbal instructions (A) lack
documentation, social media (B) is informal, and media coverage (D) is indirect
and unreliable.
21. The primary purpose of
compiling annual Personal Emoluments (PE) Estimates is to:
A. Plan for procurement of goods B. Forecast employee-related expenditures C.
Determine PSC election schedules D. Report on community projects
Answer: B. Forecast
employee-related expenditures
Rationale: PE Estimates deal strictly with staff
costs such as salaries, allowances, and benefits, helping the government budget
effectively. Procurement (A), elections (C), and community projects (D) are
unrelated.
22. Which of the following
best defines “incentive package” in the context of PSCs?
A. A disciplinary measure for misconduct B. A set of benefits designed to
motivate employees C. A mandatory retirement program D. A penalty for poor
performance
Answer: B. A set of benefits
designed to motivate employees
Rationale: Incentive packages may include bonuses,
allowances, insurance, or training designed to boost productivity and
retention. Disciplinary action (A), forced retirement (C), or penalties (D) are
not incentives.
23. What is the major benefit
of having a clear organization structure in a PSC?
A. It ensures employees can work without supervision B. It eliminates the need
for training programs C. It provides clarity on reporting lines and
responsibilities D. It guarantees financial independence of the PSC
Answer: C. It provides clarity
on reporting lines and responsibilities
Rationale: A clear organization structure enhances
efficiency by defining authority and responsibilities. It does not remove
supervision (A), training (B), or guarantee financial independence (D).
24. In preparing financial
regulations, which characteristic is most important for effectiveness?
A. Ambiguity to allow broad interpretation B. Clarity and consistency with
national laws C. Length and complexity D. Political favoritism
Answer: B. Clarity and
consistency with national laws
Rationale: Effective regulations must be clear and
aligned with laws and fiscal policies to avoid loopholes and misuse. Ambiguity
(A), excessive complexity (C), or favoritism (D) reduce effectiveness.
25. When disseminating
directives on PSC improvement, the OTR officer must ensure that communication
is:
A. Selective and confidential B. Timely, accurate, and accessible C. Informal
and verbal D. Dependent on personal interpretation
Answer: B. Timely, accurate,
and accessible
Rationale: Government directives must be
communicated quickly, clearly, and openly to all relevant stakeholders to
ensure compliance. Selective (A), verbal (C), or interpretive (D) communication
risks inconsistency.
26. Which of the following is
an example of a statutory body in Tanzania?
A. Tanzania Football Federation B. Tanzania Ports Authority C. Private
construction company D. Local farmers’ cooperative
Answer: B. Tanzania Ports
Authority
Rationale: Tanzania Ports Authority is a statutory
corporation established by law to manage ports. TFF (A) is a sports body,
private companies (C) are not statutory, and cooperatives (D) are formed under
cooperative law, not as statutory corporations.
27. What is the main risk of
not maintaining an up-to-date PSC Register?
A. Poor sports development B. Inaccurate records leading to weak oversight C.
Reduction in national election turnout D. Decline in agricultural productivity
Answer: B. Inaccurate records
leading to weak oversight
Rationale: Without an updated PSC register, the OTR
cannot monitor ownership, governance, or performance accurately, weakening
government oversight. Sports (A), elections (C), and agriculture (D) are not
direct risks.
28. Which principle is MOST
critical when preparing leadership succession plans?
A. Political loyalty B. Merit and competence C. Family relations D. Age of the
candidate
Answer: B. Merit and
competence
Rationale: Succession planning should prioritize
merit, skills, and competence to ensure capable leadership. Political loyalty
(A), family ties (C), and age (D) are secondary and may compromise
organizational stability.
29. When PSCs submit PE
estimates, which office compiles and analyzes them?
A. The National Electoral Commission B. The Office of the Treasury Registrar C.
Tanzania Revenue Authority D. Ministry of Home Affairs
Answer: B. The Office of the
Treasury Registrar
Rationale: The OTR compiles PE estimates submitted
by PSCs to inform government financial planning. The NEC (A) handles elections,
TRA (C) collects taxes, and Home Affairs (D) handles security issues.
30. Which of the following is
the BEST indicator that circulars on PSC operations have been successfully
implemented?
A. Increased number of employees attending political rallies B. Improved
compliance and performance within PSCs C. Reduction in the length of circular
documents D. Fewer employee grievances against unions
Answer: B. Improved compliance
and performance within PSCs
Rationale: The ultimate measure of effective circulars is whether PSCs follow directives and improve performance. Political rallies (A), shorter documents (C), or union grievances (D) are not reliable indicators.
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