“200”, Aptitude Test
Questions and Answers for Afisa Manunuzi Daraja la II (Procurement
Officer II) at Air Tanzania Company Limited – ATCL.
ABSTRACT
This material contains 200 carefully
prepared multiple-choice questions designed to help candidates prepare
effectively for the Procurement Officer II written interview at Air Tanzania
Company Limited (ATCL). The questions are practical and scenario-based,
reflecting how procurement is actually handled in public institutions and in an
airline environment. Each question includes a clear answer and a well-explained
rationale to help candidates understand the reasoning behind the correct
choice, not just memorize facts. The content covers procurement planning,
tendering, evaluation, contract management, ethics, risk control, and
compliance with Tanzanian public procurement laws, making it a reliable and
easy-to-use revision guide for candidates from different academic backgrounds.
Prepared by: Procurement Officer II
Compiled by Johnson Yesaya Mgelwa.
A lawyer stationed in Dar-es-salaam.
0628729934.
Date: June 1, 2025
Dear applicants,
This collection of questions and answers
has been prepared to help all of you to understand the key areas tested during
the interview. The goal is to provide a useful, and practical study guide so you
can all perform confidently and fairly in the selection process. I wish you the
best of luck, and may this resource support you in achieving success!
Warm regards,
Johnson Yesaya Mgelwa
For Personal Use by Applicants Preparing
for Afisa Manunuzi Daraja la II (Procurement Officer II) at Air Tanzania
Company Limited – ATCL.
ALL QUESTIONS ARE COMPILED TOGETHER.
1. At ATCL, which activity BEST reflects
the role of a Procurement Officer II in the procurement cycle?
A. Assisting in preparation and issuance
of approved tender documents
B. Making final procurement award decisions
C. Approving payments to suppliers
D. Negotiating international aviation treaties
Answer: A
Rationale: Procurement Officer II operates at an
operational and support level, where responsibilities include preparing and
issuing approved tender documents and maintaining records, while final
approvals and awards remain with higher authority levels to preserve
accountability and segregation of duties.
2. Why is compliance with the approved
Annual Procurement Plan (APP) important in a public entity like ATCL?
A. It allows emergency procurement
without justification
B. It ensures procurement activities align with budgeted and approved needs
C. It replaces the need for procurement regulations
D. It limits supplier participation
Answer: B
Rationale: The APP links procurement activities to
approved budgets and organizational needs, ensuring transparency, control of
public resources, and compliance with public procurement laws, which is
critical for audit and accountability purposes.
3. In public procurement, which principle
MOST directly promotes fair competition among suppliers?
A. Confidential negotiations
B. Supplier pre-selection
C. Equal access to information and clear evaluation criteria
D. Preference for incumbent suppliers
Answer: C
Rationale: Fair competition is achieved when all
bidders receive the same information and are evaluated using pre-disclosed
criteria, preventing bias and ensuring procurement decisions are based on merit
rather than influence or familiarity.
4. Which situation presents the GREATEST
procurement risk for ATCL?
A. Awarding contracts without proper
documentation
B. Maintaining procurement records
C. Conducting market price analysis
D. Using standardized tender documents
Answer: A
Rationale: Awarding contracts without proper
documentation undermines transparency, weakens audit trails, exposes the
organization to legal challenges, and increases the risk of fraud or
value-for-money losses.
5. Why is segregation of duties important
in procurement operations?
A. To increase speed of procurement
B. To reduce supplier participation
C. To centralize authority
D. To prevent fraud and conflict of interest
Answer: D
Rationale: Segregation of duties ensures that no
single officer controls all stages of procurement, reducing opportunities for
fraud, errors, and abuse of power while strengthening internal controls.
6. In a public airline like ATCL, why
must procurement planning be directly linked to the approved budget?
A. To ensure procurement commitments do
not exceed authorized financial limits
B. To reduce the number of procurement staff involved
C. To eliminate the need for procurement approvals
D. To speed up supplier selection
Answer: A
Rationale: Linking procurement planning to the
approved budget ensures that commitments are lawful, affordable, and aligned
with financial controls, preventing unauthorized expenditure and audit queries.
7. ATCL urgently requires aircraft spare
parts after an unexpected technical fault grounds an aircraft. As a Procurement
Officer II, what should be your FIRST action?
A. Confirm whether the situation
qualifies for emergency procurement and document justification
B. Contact the nearest supplier and place an order immediately
C. Bypass procurement procedures to avoid delays
D. Request suppliers to submit quotations informally
Answer: A
Rationale: Even in urgent situations, the first
responsibility is to establish and document whether the situation legally
qualifies as an emergency, ensuring subsequent actions remain compliant and
auditable.
8. When receiving goods from a supplier,
what should a Procurement Officer II verify FIRST?
A. Supplier reputation
B. Invoice payment schedule
C. Quantity and quality against delivery documents
D. Contract extension options
Answer: C
Rationale: Verification of quantity and quality
ensures that delivered goods conform to contractual specifications before
acceptance, protecting the organization from losses due to shortages, defects,
or non-compliance.
9. Which action BEST supports value for
money in procurement?
A. Selecting the lowest-priced bid
automatically
B. Favoring long-term suppliers
C. Ignoring delivery timelines
D. Evaluating cost, quality, and delivery reliability together
Answer: D
Rationale: Value for money is achieved by balancing
cost with quality and delivery performance, ensuring the organization receives
goods or services that meet operational needs sustainably rather than focusing
on price alone.
10. During bid evaluation, you notice
that one bidder failed to submit a mandatory document required in the tender.
What is the MOST appropriate action?
A. Declare the bid non-responsive and
exclude it from further evaluation
B. Request the bidder to submit the missing document
C. Ignore the omission to promote competition
D. Deduct marks during financial evaluation
Answer: A
Rationale: Failure to meet mandatory requirements
renders a bid non-responsive and it must be excluded to preserve fairness and
compliance with procurement rules.
11. Why is PSPTB registration required
for procurement professionals in Tanzania?
A. To replace academic qualifications
B. To authorize payment approvals
C. To confirm professional competence and ethical accountability
D. To allow direct negotiation with suppliers
Answer: C
Rationale: Registration with PSPTB ensures
procurement officers meet professional standards, adhere to ethical codes, and
are accountable to a regulatory body, strengthening integrity in public
procurement.
12. What is the MAIN objective of stock
taking in an organization like ATCL?
A. Adjusting supplier prices
B. Verifying physical stock against records
C. Planning flight schedules
D. Training store personnel
Answer: B
Rationale: Stock taking confirms whether physical
inventory matches recorded data, helping identify discrepancies, prevent
losses, and ensure accurate financial and operational reporting.
13. In procurement planning, why is
market analysis important?
A. To eliminate competition
B. To delay procurement
C. To understand price trends and supplier capacity
D. To justify single sourcing automatically
Answer: C
Rationale: Market analysis helps procurement
officers understand prevailing prices, availability, and supplier capabilities,
enabling realistic cost estimates and informed procurement decisions.
14. After contract award, a supplier
proposes changing specifications claiming “equivalent performance.” What should
guide your response?
A. Assess whether the change affects
scope, cost, and contract objectives before approval
B. Accept the change to maintain supplier relationship
C. Reject automatically without review
D. Allow the supplier to proceed informally
Answer: A
Rationale: Any proposed change must be assessed for
its impact and approved formally to prevent unauthorized variations and loss of
value for money.
15. Why must procurement officers avoid
conflict of interest situations?
A. To maintain impartiality and public
confidence
B. To increase procurement speed
C. To strengthen supplier loyalty
D. To reduce paperwork
Answer: A
Rationale: Avoiding conflicts of interest preserves
objectivity, protects the integrity of procurement decisions, and maintains
public confidence in the use of public resources.
16. During tender clarification, one bidder
contacts you privately requesting additional information. What is the correct
action?
A. Share information verbally
B. Respond privately to the bidder
C. Ignore the request
D. Provide clarification in writing to all bidders simultaneously
Answer: D
Rationale: All clarifications must be shared
equally with all bidders to preserve fairness and transparency.
17. You are part of an evaluation
committee and realize you previously worked for one of the bidders. What should
you do?
A. Keep silent to avoid delays
B. Continue but avoid voting
C. Declare the conflict of interest and withdraw from the evaluation
D. Influence scoring to appear neutral
Answer: C
Rationale: Declaring conflicts and recusing oneself
protects the integrity and credibility of the procurement process.
18. Which factor is MOST critical when
procuring safety-critical items for airline operations?
A. Lowest cost available
B. Supplier proximity
C. Compliance with required technical and safety standards
D. Fastest delivery regardless of quality
Answer: C
Rationale: In aviation-related procurement,
compliance with technical and safety standards is paramount, as failure can
compromise operational safety and regulatory compliance.
19. What is the PRIMARY consequence of
poor procurement record management?
A. Increased supplier competition
B. Faster procurement cycles
C. Improved operational efficiency
D. Audit challenges and accountability gaps
Answer: D
Rationale: Poor record management weakens audit
trails, increases the risk of non-compliance findings, and undermines
accountability in public procurement.
20. During contract execution, a supplier
consistently delays delivery without justification. What is the correct
procurement response?
A. Ignore delays to preserve relationship
B. Enforce contract terms and apply remedies provided in the contract
C. Terminate contract immediately without process
D. Increase payment to motivate supplier
Answer: B
Rationale: Contract remedies exist to protect the
organization and must be applied in a structured, lawful manner.
21. Why should procurement documents be
standardized in public procurement?
A. To ensure consistency and legal
compliance
B. To reduce competition
C. To favor experienced suppliers
D. To simplify evaluations unfairly
Answer: A
Rationale: Standardized documents ensure
consistency, reduce ambiguity, and align procurement processes with legal and
regulatory requirements, lowering dispute risks.
22. What is the MAIN purpose of supplier
performance evaluation?
A. Penalizing suppliers
B. Identifying reliability and improvement areas
C. Eliminating new suppliers
D. Increasing contract prices
Answer: B
Rationale: Supplier performance evaluation helps
organizations assess reliability, quality, and delivery performance, supporting
informed decisions on future engagements.
23. Which procurement practice BEST
supports accountability?
A. Informal approvals
B. Verbal instructions
C. Documented approvals at each stage
D. Emergency procurement as routine
Answer: C
Rationale: Documented approvals at each stage
create traceability, enabling audits and ensuring procurement actions are
authorized and justified.
24. Why should procurement officers
understand basic financial principles?
A. To replace accountants
B. To approve budgets
C. To support cost control and expenditure monitoring
D. To prepare financial statements
Answer: C
Rationale: Understanding financial principles
enables procurement officers to monitor expenditures, support budget
discipline, and contribute to value-for-money outcomes.
25. What BEST demonstrates professional
ethics in procurement?
A. Accepting supplier gifts
B. Delaying evaluations intentionally
C. Sharing confidential bid information
D. Acting impartially and declaring interests
Answer: B
Rationale: Professional ethics require impartial
conduct and transparency; declaring interests and avoiding undue influence
preserves integrity and public trust in procurement decisions.
26. In public procurement, what is the
PRIMARY objective of preparing a detailed procurement specification?
A. To clearly define the organization’s
requirements in an objective manner
B. To restrict participation to known suppliers
C. To speed up contract signing
D. To reduce the need for evaluation
Answer: A
Rationale: A detailed procurement specification
defines technical, functional, and performance requirements objectively,
enabling suppliers to submit responsive bids and ensuring fair competition
while safeguarding value for money.
27. Why should a Procurement Officer II
avoid splitting procurement requirements into smaller lots without
justification?
A. It increases administrative workload
B. It may be used to circumvent approved procurement procedures
C. It delays supplier payments
D. It discourages local suppliers
Answer: B
Rationale: Artificial splitting of procurement
requirements is prohibited because it can be used to avoid appropriate
procurement methods and approvals, undermining transparency, legality, and
accountability.
28. During bid evaluation, what does
“responsiveness” of a bid mean?
A. The bidder has the lowest price
B. The bidder is locally registered
C. The bid meets all mandatory requirements of the tender document
D. The bid is submitted before other bidders
Answer: C
Rationale: A responsive bid fully complies with all
mandatory technical, administrative, and commercial requirements stated in the
tender documents, making it eligible for further evaluation.
29. Which document formally authorizes a
supplier to deliver goods or services after contract award?
A. Goods Received Note
B. Delivery Note
C. Payment Voucher
D. Purchase Order
Answer: D
Rationale: A purchase order formally communicates
acceptance of an offer and authorizes the supplier to deliver goods or services
under agreed terms and conditions.
30. What is the MOST appropriate action
when delivered goods do not meet contract specifications?
A. Accept goods to avoid delays
B. Pay the supplier and complain later
C. Store the goods for future use
D. Reject the goods and document non-conformity
Answer: D
Rationale: Goods that fail to meet specifications
must be rejected and documented to protect the organization’s interests and
enforce contractual obligations.
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